2012 Hoosier Hills Fiberarts Festival
Send camera-ready vendor ad copy
to Kate Phillips by March 1:
Call for Vendors:
As a celebration of the fiber arts, we are taking a step back in time and inviting fiber artists, fiber arts suppliers and historically based artisans of handmade creations such as pottery, soap, candles and woodworking to joing us at our annual festival. Admission is determined at the HHFF Board's discretion. We will not be accepting vendors of general craft show items. We also will not be accepting vendors of factory-made fiber products as it is our intention to encourage visitors to become involved in our craft. The vendor's items must be focused on the fiber arts, fiber animals or a related old-time farming skill. If you have any doubts about your qualifications, please contact Patti Hodge, above.
Vendor contracts can be printed from this MS Word file
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Date:
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Thursday,
May 30
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Friday, June 1
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Saturday,
June 2
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Set Up Times
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3:00 pm - 7:00 pm
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8:00 am - 11:45am
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N/A
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Festival Hours
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N/A
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12:00 pm -
8:00 pm
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9:00 am - 5:00 pm*
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Tear Down Times
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N/A
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N/A*
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5:00 pm - 7:30 pm*
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*Please note: Any vendor that tears down before the festival is over will not be invited back.
*Tear down must be completed by 7:30 or the vendor will not be invited back.
Location: Johnson County Fairgrounds, 250 Fairground Street, Franklin, IN. The festival will be held in Scott Hall, Magill Hall, Fitzpatrick Hall and the surrounding areas.
Booth Information:
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Rental Item
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Information
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Cost
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Scott Hall Indoor Booth
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Booth size is 12'x10'; Free electric hookup; Airconditioned Hall w/excellent lighting
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$80
FULL for 2011
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Magill Hall Indoor Booth
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Booth size is 12'x10'; Free electric hookup; May need additional lighting
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$70 |
| Fitzpatrick Hall Indoor Booth |
Booth size is 12'x10'; Free electric hookup; May need additional lighting |
$70ea |
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Lawn Booth
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Booth size is 12'x10'; VENDOR MUST BRING THEIR OWN TENT
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$70 ea
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Outdoor Pen Space
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Pen space is 10'x10'; VENDOR MUST BRING THEIR OWN PANELS and BEDDING
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$55-space rental only;
$30-if also renting a booth
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Table Rental
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Rental fee includes 1 chair with table
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$10 ea
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| Website Ad |
Year round rotating ad |
$30 |
| Print Ad |
Various sizes. |
$20, $40, $80 |
| Facebook Ad |
Link on info page |
$20 |
Indoor Booths: Scott, Magill and Fitzpatrick Halls will be housing our indoor booths. Scott Hall is our main air-conditioned building. Vendors in Magill and Fitzpatrick are welcome to fans in their booths. Please aim them courteously. Please note, animals are not allowed in Scott Hall. However, small animals can be accommodated in Magill Hall and Fitzpatrick Hall.
Outdoor Booths: A limited number of outdoor booths will also be available for rental. Please bring your own tents. We will have a vendor area separated from the animal pens and a vendor area with the animal pens.
Outdoor Animal Pens: We have space for a limited number of animal pens available for rental on a first come, first served basis. You will need to bring your own panels. Please note we will not have any panels available for rental! If you rent a vendor booth and space for your pen, we are discounting the price of the pen. If you would like your vendor booth with your animal pen outside, please note it on the vendor contract. We will make every attempt to meet this request. However, if you do not request it, we will not automatically place you outside with the animal pens. Outside, there will be an area for pens and vendors and adjacent to that, there will be an area for vendors only.
Please be sure to keep the area clean and thoroughly clean up your rental areas (including animal pens) after the festival is over so that we can avoid adding deposits to the rentals in the future.
Festival Program/Booklet:
All vendors applying by March 1st will have a free listing in our program. Vendor contracts must be received by March 1st to be included in the program. The listing will include your business name and contact info (phone and/or email). Other information may be included at our discretion depending upon space.
You may also purchase ad space in this program [See below.] The deadline to submit your ad is March 1st.
The advertising options are:
| Ad Size |
Specs |
Cost |
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Quarter Page Ad
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4 1/2" wide by 1 7/8" high
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$20
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| Business Card Ad |
2" x 3 1/2" |
$20 |
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Half Page Ad
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4 1/2" wide by 3 3/4" high
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$40
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Full Page Ad
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4 1/2" wide by 7 1/2" high
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$80
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| Year round, Rotating Website Ad |
photo and rotating ad/link |
$30 |
| Facebook Ad |
sidebar and link |
$20 |
Advertise in two places for a 5% discount. Advertise in three places for a 10% discount.
You can send us your black & white ad either through email to Kate Phillips or by burning it to CD and mailing it with your vendor contract. We would prefer the ad file to be a TIFF (.tif) or PDF. However, we will also accept JPEGs as long as they are saved as high quality. We will not accept faxed copies of your ad. If you are unable to do either of the other options, please contact us and we’ll do our best to figure out a solution so that you can advertise!
If you are planning to email the ad, please clearly state in the subject line that the email concerns the Hoosier Hills Fiber Festival Advertising. Please note in the body of the email that you are including an attachment. Due to the prevalence of viruses, email attachments will not be opened if the email is not labeled properly.
Website advertising; photo and rotating ad/link:
You can advertise your business on the HHFF website for $30.00. By adding this to your advertising in the programs, you will have your business exposed to the public year round. At the top of each page of the website, 4 vendors are listed at a time. Every time a page is loaded, the ads rotate. Each ad includes the business name, email link and website link. If we have a photo of your booth or goods, we also put that on the website in 2 places. Only vendors who have paid for website advertising have photos on the website. These ads stay in place until after the show, when we start loading vendors for next year.
Facebook advertising: Link on information page:
We are getting a lot of traffic to our facebook page.
Our vendor sponsors are listed on our Info page.
FestivalSilent Auction:
Please donate an item to the silent auction. All proceeds go toward our advertising budget.
Vendor Contract Deadlines and Info:
Vendor contracts and payments must be postmarked by April 15. If you have missed the deadline, please contact us if you are interested in being a vendor (information at top of page). At our discretion, we may accept your application with a $10 late fee (space will be an issue at that point, but we will do what we can to accommodate latecomers).
Subletting your booth is not allowed without the written permission of the Hoosier Hills Fiberarts Festival board. Contact us if you need to miss the show and would like to let someone else have your booth space.
Contact Information:
Send contracts to the address listed on this year's contract. [Go to Vendors tab above, hover to see the dropdown menu, click on Vendor Contract.] If you have any questions, contact the vendor chair, whose information is at the top of page.
Flyers:
If you are interested in putting up flyers in your business or in your area, please contact the vendor chair [information above]. Flyers and bookmarks will be available soon. The flyer will be available as a PDF for downloading from the website.
Refund Policy:
Vendor fees will be refunded in full if your cancellation is received before May 1. Please send your cancellation in writing to the vendor chair via email with “Cancellation” as the email subject, or for those without email, please send a written request by mail.
Please visit the Johnson County Fairgrounds website for maps of the fairgrounds and local area. See our maps page [in the dropdown menu for Vendors] for booth maps of the buildings and outside areas.